How to up your hosting game for the holidays

The holiday season is almost here, which means lots of party planning. Do you have what it takes to be an expert host?



So, you want to host a party this year? Before you order the catering and pick the playlist, follow these steps for a successful soiree. 

 

Tips for hosting at a venue

First things first: pick the date. 

When you have the date in mind, seek out the caterer and venue for your event. The best advice from both Megan Sherrill with Ludger’s Catering and Kelly Jo Rickman with Post Oak Lodge is to “book now.” Vendors book on a first-come, first-served basis, so the sooner you set up your catering service and/or venue, the better.

 

Make the guest list. 

Once you assemble the guest list, get those invitations on their way. Email, text or Facebook invites are all great ways to reach out. If you want to make it a little more personal, you can send invitations in the mail. However, following up with guests via text or email after mailing invitations is always a good idea. Include a map image in addition to providing the address to help the guest locate your party. Ask for RSVPs at least two weeks in advance.

 

Do your research. 

For a catering service, select one that can fulfill the needs of your guests. Ask for any allergies or diet restrictions when the guest RSVPs. Gluten-free and vegetarian-friendly meals are in demand right now, according to Sherrill. Providing non-alcoholic drinks like “mocktails” or punch is important for those who don’t drink. Communicating your guests’ dietary needs with the caterer helps them best serve your party.

Make sure you know exactly what your venue and caterer provide and what you will need to prepare yourself. Some customize their services to your budget and needs, and others have a fixed price and service. Look around and find what best suits you and your guests.

Some venues offer their own buffets and bars and can offer additional services or recommend resources on their vendors list. Venues like Post Oak Lodge work with you to figure out which services fit your budget, according to Rickman.

With a venue, make sure you are there in advance to oversee the set-up. Bring your own decorations if you have a particular theme in mind.

 

Tips for the home hostess

If you’re hosting the party at your home, preparations can be daunting. Start the process up to three weeks in advance.

Consider your space carefully and creatively.

You will need enough open space in your living room and dining area for your guests to gather comfortably. Rearrange furniture or remove some for the time being, and store it in the garage or another room. You also will need enough dishes and cutlery for all of your guests. If you are hiring a caterer, check with them to see what they provide.

Give extra attention to the kitchen.

Clearing plenty of space in the refrigerator is a must. Catering services should give you reheating instructions for the food they provide.

Plan strategic food prep.

If you are cooking, start several days in advance with dishes that can be reheated easily and stored in the refrigerator. Cooking the day of the event should be reserved for a dish that can’t keep well.

Attend to the day-of details.

The day of the event, have a closet cleared out to hang up coats for people as they arrive. Drinks should be ready in pitchers. Have an ice bucket and glasses set up by the drinks. If you have mocktails or punch, clearly label alcoholic and non-alcoholic drinks.

But don't forget...

Lastly, enjoy yourself. Your No. 1 job as a host is to make a memory for your guests, but don’t forget to be a part of that memory yourself.

 

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June 2019

Featuring more than seventy works by French and European masters such as Degas, Manet, Monet, Rousseau and Van Gogh, this exhibition celebrates Mr. and Mrs. Paul Mellon’s extraordinary gift...

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Cost: $12.50 adult entry

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National Cowboy & Western Heritage Museum
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Oklahoma City, OK  73111
View map »

More information

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Cost: $12.50 adult entry

Where:
National Cowboy & Western Heritage Museum
1700 NE 63rd Street
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View map »

More information

The Please Touch the Art exhibit breaks the rules of traditional art exhibits and makes art accessible, especially for visitors who are visually impaired or blind. Guests are encouraged to touch...

Cost: free & open to the public

Where:
McKeon Center for Creativity
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Telephone: 918-595-7339
Contact Name: Cindy Armstrong

More information

Featuring more than seventy works by French and European masters such as Degas, Manet, Monet, Rousseau and Van Gogh, this exhibition celebrates Mr. and Mrs. Paul Mellon’s extraordinary gift...

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Where:
Oklahoma City Museum of Art
415 Couch Drive
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View map »


Telephone: (405) 236-3100
Website »

More information

Then, Here/Now: Creating Community in the Center is a group exhibition that illuminates the histories and presence/presents of LGBTQIA+ art collectives and projects that help to ensure visibility...

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Where:
Living Arts of Tulsa
307 East M. B. Brady St.
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Telephone: 918-585-1234
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Cost: $100/week; $400/4weeks; $30/day

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Where:
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Telephone: (405) 236-3100
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The Museum’s Dickinson Research Center is home to more than 700,000 photographs, 44,000 books, and perhaps unexpectedly, at least 1,000 horses. Meet some of the herd in Horseplay, the new...

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National Cowboy & Western Heritage Museum
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Contact Name: Jenée Day
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Featuring more than seventy works by French and European masters such as Degas, Manet, Monet, Rousseau and Van Gogh, this exhibition celebrates Mr. and Mrs. Paul Mellon’s extraordinary gift...

Cost: $15

Where:
Oklahoma City Museum of Art
415 Couch Drive
Oklahoma City, OK  73102
View map »


Telephone: (405) 236-3100
Website »

More information

The Please Touch the Art exhibit breaks the rules of traditional art exhibits and makes art accessible, especially for visitors who are visually impaired or blind. Guests are encouraged to touch...

Cost: free & open to the public

Where:
McKeon Center for Creativity
910 S. Boston Ave.
TCC Metro Campus
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View map »


Sponsor: Tulsa Community College
Telephone: 918-595-7339
Contact Name: Cindy Armstrong

More information

The Museum’s Dickinson Research Center is home to more than 700,000 photographs, 44,000 books, and perhaps unexpectedly, at least 1,000 horses. Meet some of the herd in Horseplay, the new...

Cost: $12.50 adult entry

Where:
National Cowboy & Western Heritage Museum
1700 NE 63rd Street
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View map »

More information

Then, Here/Now: Creating Community in the Center is a group exhibition that illuminates the histories and presence/presents of LGBTQIA+ art collectives and projects that help to ensure visibility...

Cost: Free

Where:
Living Arts of Tulsa
307 East M. B. Brady St.
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View map »


Telephone: 918-585-1234
Website »

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Cost: $100/week; $400/4weeks; $30/day

Where:
Tulsa Hills Church
840 W. 81st Street
Tulsa, OK  74132
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Sponsor: Joys to the World, Inc.
Telephone: 918-282-3191
Contact Name: Jenny Ramnath
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More information

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Cost: Free

Where:
Collinsville City Plaza
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Sponsor: Collinsville Chamber of Commerce
Telephone: 918-371-4703
Contact Name: Megan Edwards
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Help DVIS and the Tulsa Drillers knock out violence! We are in our 16th year of raising funds for survivors of domestic violence and sexual assault. Join us by pledging per home run or making a...

Cost: $1+

Where:
Tulsa, OK


Sponsor: DVIS
Telephone: 918-508-2709
Contact Name: Jenée Day
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More information

Show More...
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Featuring more than seventy works by French and European masters such as Degas, Manet, Monet, Rousseau and Van Gogh, this exhibition celebrates Mr. and Mrs. Paul Mellon’s extraordinary gift...

Cost: $15

Where:
Oklahoma City Museum of Art
415 Couch Drive
Oklahoma City, OK  73102
View map »


Telephone: (405) 236-3100
Website »

More information

The Museum’s Dickinson Research Center is home to more than 700,000 photographs, 44,000 books, and perhaps unexpectedly, at least 1,000 horses. Meet some of the herd in Horseplay, the new...

Cost: $12.50 adult entry

Where:
National Cowboy & Western Heritage Museum
1700 NE 63rd Street
Oklahoma City, OK  73111
View map »

More information

The Please Touch the Art exhibit breaks the rules of traditional art exhibits and makes art accessible, especially for visitors who are visually impaired or blind. Guests are encouraged to touch...

Cost: free & open to the public

Where:
McKeon Center for Creativity
910 S. Boston Ave.
TCC Metro Campus
Tulsa, OK  74135
View map »


Sponsor: Tulsa Community College
Telephone: 918-595-7339
Contact Name: Cindy Armstrong

More information

Then, Here/Now: Creating Community in the Center is a group exhibition that illuminates the histories and presence/presents of LGBTQIA+ art collectives and projects that help to ensure visibility...

Cost: Free

Where:
Living Arts of Tulsa
307 East M. B. Brady St.
Tulsa, OK  74120
View map »


Telephone: 918-585-1234
Website »

More information

Joys To The World 4th Summer Camp Enriching the quality of life for young adults with multiple disabilities. WHAT TO EXPECT Summer Camp is designed to meet the needs of students with...

Cost: $100/week; $400/4weeks; $30/day

Where:
Tulsa Hills Church
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Sponsor: Joys to the World, Inc.
Telephone: 918-282-3191
Contact Name: Jenny Ramnath
Website »

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Ahha Tulsa and Discovery Lab have partnered to create a special night out for families in downtown Tulsa. Parents are able to drop off children at Discovery Lab and stop by ahha for a kid-free...

Cost: Kids: $25 ($15 after first child), Adults: $15

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ahha Tulsa and Discovery Lab
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ahha Tulsa: 101 E Archer St
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A unique concert event from Vox Solaris Chamber Choir, mixing traditional choir music with craft beer.  Come join us for this choir concert in the non-traditional venue of...

Cost: $25

Where:
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114 W Archer St
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Sponsor: Vox Solaris Chamber Choir
Contact Name: Jeffery Wall
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Help DVIS and the Tulsa Drillers knock out violence! We are in our 16th year of raising funds for survivors of domestic violence and sexual assault. Join us by pledging per home run or making a...

Cost: $1+

Where:
Tulsa, OK


Sponsor: DVIS
Telephone: 918-508-2709
Contact Name: Jenée Day
Website »

More information

Show More...
Show Less...

The Museum’s Dickinson Research Center is home to more than 700,000 photographs, 44,000 books, and perhaps unexpectedly, at least 1,000 horses. Meet some of the herd in Horseplay, the new...

Cost: $12.50 adult entry

Where:
National Cowboy & Western Heritage Museum
1700 NE 63rd Street
Oklahoma City, OK  73111
View map »

More information

Featuring more than seventy works by French and European masters such as Degas, Manet, Monet, Rousseau and Van Gogh, this exhibition celebrates Mr. and Mrs. Paul Mellon’s extraordinary gift...

Cost: $15

Where:
Oklahoma City Museum of Art
415 Couch Drive
Oklahoma City, OK  73102
View map »


Telephone: (405) 236-3100
Website »

More information

Then, Here/Now: Creating Community in the Center is a group exhibition that illuminates the histories and presence/presents of LGBTQIA+ art collectives and projects that help to ensure visibility...

Cost: Free

Where:
Living Arts of Tulsa
307 East M. B. Brady St.
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View map »


Telephone: 918-585-1234
Website »

More information

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Cost: $0-$100.00

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Sponsor: Wagoner Main Street
Telephone: 918-577-1772
Contact Name: Samantha Call
Website »

More information

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Cost: $100/week; $400/4weeks; $30/day

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View map »


Sponsor: Joys to the World, Inc.
Telephone: 918-282-3191
Contact Name: Jenny Ramnath
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Cost: 1-40

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View map »

More information

America’s LARGEST interactive comedy murder mystery dinner show is now playing at the Hilton Garden Inn Tulsa Broken Arrow! At The Dinner Detective, you’ll tackle a challenging crime while you...

Cost: 59.95

Where:
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420 W Albany St.
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Telephone: 866-496-0535
Contact Name: The Dinner Detective
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More information

Help DVIS and the Tulsa Drillers knock out violence! We are in our 16th year of raising funds for survivors of domestic violence and sexual assault. Join us by pledging per home run or making a...

Cost: $1+

Where:
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Telephone: 918-508-2709
Contact Name: Jenée Day
Website »

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